This notice explains how QuickDoc Pro — Edward Nabulele, sole trader — collects, uses, stores and protects your information. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
QuickDoc Pro is a sole trader business providing compliance documentation and related services. Data Controller: Edward Nabulele. Contact via the form at quickdocpro.co.uk.
What Information We Collect
We collect only what is necessary:
- Name, role, organisation name and contact details
- Registered and trading address, company number and sector
- Email, telephone number and project requirements
- Communication history between us
We do not request or hold special category data — including information about children, health, or personal characteristics — as part of standard service delivery.
How We Use Your Information
Your data is used solely to:
- Prepare and deliver compliance documentation
- Respond to enquiries and provide support
- Send essential service updates and regulatory changes relevant to your agreement
- Maintain our business and financial records
We do not use your data for automated decision-making or profiling.
Legal Basis for Processing
- Contract performance — processing is necessary to fulfil our agreement with you
- Legitimate interests — effective business operation and communication where this does not override your rights
- Legal obligation — retention of records to meet tax and accounting requirements
Data Sharing
We do not sell, trade or rent your information. We may share only when legally required or with your explicit consent.
Data Security
- Client registry is stored with encryption
- Personal data is kept to the minimum needed
- Access is limited to the business owner only
- Documents are not stored on public cloud platforms without protection
Retention Periods
- Active client data — retained for the duration of service plus 6 years after ending the relationship
- Financial records — retained for 7 years as required by HMRC
- Enquiry data — if no service proceeds, deleted within 12 months unless consent to keep is given
Your Rights
You have the right to request access, correction, erasure, restriction, or data portability. To exercise these rights or raise a concern, contact us via the website. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk.
Updates
This notice may be updated. Significant changes will be communicated where we have your contact details.